• Project Life Blog Archive Shop Scroll We offer tools, solutions, products, and inspiration to help people LIVE WITH INTENTION (through the podcast, social media, and our newsletter). And DO SOMETHING with their pictures and stories (through our courses, products and app).
  • Project Life ® is available in physical product, digital format, and as an app available on iOS and Android mobile devices. Find gorgeous designs for all three options. Take your pick and enjoy!

To quickly recap: on Day 1 we talked about why I love Project Life & on Day 2 I shared exactly how I do it. Today I’m excited to share my tips for saving time and making your pages as quickly as possible! I get it… we’re all crazy busy. But you are in fact NOT too busy to do this!

time-saving tips for the project life app

While many people prefer to work this into their weekly routine, I find… for me… I do best/am most efficient when I create my pages in batches. I usually sit down and create 8 weeks at a time (so every other month). It takes me about 1-2 hours. Regardless of your method, these tips should help you save time!

Project For Mac Os

  • Minimize design decisions. Select ONE kit & use ONE template for the entire year. Use the same fonts & text sizes too. You can design your pages faster when you’re making fewer design decisions. For me, I am using the Project 52 edition for 2016 and I always use Design A for my pages.
  • Drag & Drop. It took me awhile to discover this slick functionality within the app. Once your photos/cards are placed on a page, you can tap on them and drag them to different ‘pockets’.
  • Use your ‘favorites’ function in Camera Roll. Before I go into the Project Life app, I spend time scrolling through my Camera Roll to decide which photos are going to ‘make the cut.’ I flag those as ‘favorites’ by tapping the heart right under the photo. Then, inside the Project Life app, I select the favorites photo album and ONLY the photos I’ve pre-selected show up. It’s SO FAST to add them to the page when they’ve been pre-sorted. You can see this in action in the video shared in this post.
  • Use Siri for journaling. Let Siri do the typing for you! So much faster!
  • Don’t be a perfectionist. If you go through my books you’ll find lots of typos. Photos accidentally repeated. In Jill’s baby book I forgot to make the ‘last page’ that’s pre-designed for you! LET IT ALL GO. Because DONE is better than PERFECT. And, seriously, when my kids page through the books, they never notice!

Project Life App Kits

more project life ideas

Project Life App Mac

Here are a few more things I’ve done with my Project Life books over the years that I really enjoyed:

Apps for Project Management. Clarizen is the leader in enterprise-class work collaboration and project management solutions that harness the power of the cloud to get work done.

  • Photograph and include (some of) the kid’s artwork. I love seeing my favorite art projects in my weekly pages.
  • Take photos of ticket stubs/programs or random memorabilia. If there’s something really, really special that you want to keep the physical copy of, use one of these awesome envelopes (adhere it into the back of the printed book).
  • Include funny sayings from the kids. Every couple weeks I include a journaling card full of Colin’s funny pronunciations or phrases. These are some of my favorite things to read when I go back through old albums.
  • Add text to your photos. I usually only use one journaling card per page so I don’t always talk about each individual photo. I use the Over App when I want to label a photo to give it more context. [see example below]
  • Keep notes. Since I do my pages in batches of about 8 weeks, I keep a file in my phone Notes where I jot things down more real-time to refresh my memory when I sit down to put the pages together. Another great way to do this is with the Memento App.

So, you designed a page… now what? Most Project Lifers order prints directly from the Project Life app, slip them into page protectors & a cutely designed album (all available in the Project Life store). But, I prefer the slim, sleek look of a bound book. Tomorrow I’ll be sharing how I print my books through Blurb! Stay tuned!

Life Project Macau App


  • I’m really enjoying your Project Life App tips and insights! What size font do you use for journaling? Do you print your book 12X12 size?ReplyCancel

  • […] 1 I shared why I love Project Life. Day 2 was how I use the Project Life app. Day 3 included tips for saving time & Day 4 had a video with my step-by-step printing process. Today, I’m excited to share […]ReplyCancel

  • I am also loving your series! I’ve been using the app for a few months, but not printed anything yet and was getting a little overwhelmed. Reading your posts is making me want to push on and get back in to it.

    One question you may or may not know… I just downloaded the app on my iPad because I like the idea of seeing my layout bigger than what is on my phone, but it looks like they don’t link to each other because my saved pages are not there on the iPad. Have you heard anything about the ability to save back and forth?ReplyCancel

  • This is great! Thank you, Freddy, for sharing your process. I love what you said that done is better than perfect. YES! Now to actually believe and implement this… 😉 I know Photoshop and Lightroom well and get hung up on color correcting my photos and adding little details like washi tape and such to my layouts (the curse of a graphic designer). I’ve found the PL app to help me tons because I can’t do those things haha. A quick pass with PicTapGo and I’m done.

    THE way I loooove to jot notes is with the Hey Day app. You have GOT to try it. It records where you’ve been automatically and pulls in your camera roll photos and videos. Every few days I go in and make little notes about what we did and it’s helpful to me to see where we’ve been because that will jog my memory about what happened. Or if there’s a photo that’s pulled in I can make a quick note about what was happening at the time or I can create a new “moment” and write down a funny thing my kids said. It has cloud backup too. And it’s free. I LOVE this app!!! The biggest downside is there’s no way to get the journal out to save it on your own computer (or even printing it out would be acceptable).

    I do text over photos with Photofy app and there are lots of cute (free and paid) stickers and stuff to put on the photos too. But then that does complicate things if you feel you MUST add cutesy things to every photo. To remove the Photofy watermark I think it’s $1.99, not bad.

    One thing I did start doing last year was including my videos in my books. Yes, this is an extra step that has to be done in Photoshop, but I’m so excited to have my videos included. I upload them to YouTube (set to private so only people with a link can see) and then create a QR code with the link at http://goqr.me/ and I put the ones for the week together in a 3×4 image. I just hope QR code technology is around in 20 years LOL!

    I’m super excited that PL app will have photobook printing this year! EEEEK!!!! *happy dance* That was always my biggest hang up; I hated using the proprietary software for my chosen printer to assemble my books. Ok I’ll end my novel now 😉 Thanks again, Freddy!ReplyCancel

  • Oh hey that’s a great idea about the montage on a DVD, too! What about a link at the end of the album to type in that goes to your YouTube and then all your movies are there? Maybe create a playlist for the year? Then use TinyURL to make an easy URL to type to access the playlist. IDK if that would really work… just thinking out loud!

    I hope you like Heyday!ReplyCancel

  • Hi again Freddy! Ok, so now that I’ve been thinking and experimenting, the TinyURL thing should work! I uploaded the month’s videos on YouTube (privacy set to private) and then created a private playlist (I don’t want any random user to see my kids) and then copied the link for the list to TinyURL and created a custom short URL! That’s soooo much less work than the QR thing and hopefully the TinyURL will be good for as long as the internet is around 😉ReplyCancel

  • I had been using several of these tips already but the suggestion to preselect photos using the “favorites” feature BLEW MY MIND. I spent this last weekend completing the last couple months of 2015 and this made it soooooo much faster and easier. I find it frustrating to plan a 2 page layout in 2 separate files (the one thing I miss about traditional paper scrapbooking) and this tip really helped because I could see all the photos for both pages in one place and plan them out a bit better.

    Thank you!!!!ReplyCancel

  • […] shared why I love Project Life, how I do it, tips for using the app, how I print it & a completed album during my ‘All About Project Life’ blog series […]ReplyCancel

  • […] Project Life for your family’s photos? Well, tomorrow I’ll be sharing more tips on how to save time & make your pages even faster! Stay […]ReplyCancel

  • Hi! I love your series. I just discovered how Siri can be usefull, but it doesn’t always work like I would like. How do you use it to journal, exactly? Thanks.ReplyCancel

  • […] why I love Project Life. Day 2 was a video of how I do Project Life. Day 3 included tips for how to save time and make your pages quickly. And today I’m showing you how I PRINT my books at the end of […]ReplyCancel