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© Jaap Arriens/NurPhoto/Getty Images You can change your signature in Outlook to tailor it to different email recipients. Jaap Arriens/NurPhoto/Getty Images
  • You can easily change your signature in Outlook permanently by editing it in the Signatures and Stationary dialog box.
  • Alternatively, you can also change a default signature for a specific email message by selecting a different one from the Signature drop-down menu in the ribbon bar.
  • Outlook lets you maintain different signatures that you can use for each email account or for different kinds of correspondence.
  • Visit Business Insider's Tech Reference library for more stories.

Open Mail for Windows. Type mail in the Windows 10 search box and press Enter to open Mail for.

We've just released a simple app on the App Store which does this simply and effectively! We have a similar app for MS Outlook as well. Copy/paste through the browser is not a reliable solution for either client, the HTML will be distorted that way. Please visit: HTML Email Signature - Mail on the Mac App Store. I agree, something is busted (or at least unintuitive) in Mail’s signature system. First, make sure you have updated to 10.4.1 (go to the Apple menu at the top left corner of the screen, and choose Software Update, then accept any updates shown as necessary). Mac OS X Tiger 10.4.1 had some Mail upgrades, among a bunch of other things. If you change your mind later and don't want to automatically add a signature, just select None from the Choose Signature drop-down menu. How to add signatures to emails yourself. Launch the Mail app on your Mac. Click on the Compose button or press ⌘N on your keyboard. Click on the Signature pop-up menu in the Compose window (in the same. The Apple Mail application included with Mac OS X Snow Leopard lets you add a signature to your emails. To add a block of text or a graphic to the bottom of your messages as your personal signature, follow these steps.

If you're using the signature feature in Outlook to add a standardized block of text to the end of each of your messages, you might sometimes want to customize that text.

Or perhaps you want to edit an existing signature more permanently. Either way, it's easy to do.

Here's how to change signatures in Outlook.

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How to change your signature in Outlook

If you want to make a permanent change to a signature you insert in Outlook messages all the time, you can do that easily using the Signatures and Stationary dialog box.

1. Open Outlook and then click 'New Email' in the ribbon bar to create a blank email message.

2. In the untitled email message, go to the ribbon bar. Click 'Signature' and then 'Signatures….'

© Dave Johnson/Business Insider Open the Signatures and Stationary dialog box by choosing Signatures… from the ribbon bar. Dave Johnson/Business InsiderMail App Mac How To Change Signature

3. In the 'Select signatures to edit' window at the top left, select the signature you want to change.

4. In the 'edit signature' window below, make any desired changes to the signature. You can edit the text itself, as well as change the formatting or add elements like images.

App© Dave Johnson/Business Insider You can edit your signature in the box as you wish. Dave Johnson/Business Insider

5. When you're done, click 'OK.' Your edits will be saved to the signature for all new email messages.

How to swap one signature for another in an Outlook message

If you want to customize the signature that appears automatically in a new email message, you have two simple options:

  • In the new untitled email, go to the ribbon bar and click 'Signature.' Then choose a different signature from the drop-down list. The signature will automatically change to the signature you want to use.
  • You can edit the signature directly in the email message. Just change the signature text or delete it entirely.
© Dave Johnson/Business Insider You also have the option to change your signature for a specific email. Dave Johnson/Business Insider

When you choose a signature from the drop-down menu, it replaces whatever signature is already in the email message.

Related coverage from Tech Reference:

Read the original article on Business InsiderInstall your HTML email signature in no time! Use our signature installer or follow our step-by-step guides to install your email signature in Airmail.

It's never been easier to create a new email signature for Airmail. Check out our beautiful email signature templates and easy to manage email signature software, that makes creating email signatures for Airmail a breeze.

Before you start

Before you start

  • You will need to have Google Chrome or Mozilla Firefox installed.
  • Have your email signature open in Google Chrome or Mozilla Firefox.
  • Open Airmail.

Next Step

Click on our Install: Step-by-Step Guide below to follow our written installation guide with screenshots.

If you run into any issues during your HTML email signature installation in Airmail App, please see the Troubleshooting FAQ for frequently asked questions, before contacting support through your member account.

Install: Step-by-Step Guide

IMPORTANT: Do NOT use Safari during the installation process as it may cause formatting issues. Copy your email signature from Google Chrome or Mozilla Firefox instead.

Step One

Download or save your HTML email signature file to your Mac, then open it within Google Chrome or Mozilla Firefox.

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Step Two

Copy your email signature by pressing Cmd + A to Select All, then Cmd + C to copy.

NOTE: Using key commands instead of your mouse ensures that you don't miss copying any hidden code that could affect the installation of your signature. Do not use your mouse to select the email signature.

Step Three

Switch to Airmail 3 and from the toolbar, select Airmail 3 > Preferences.

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Step Four

Now that you're in Preferences, you should have a new window open and by default be on the Accounts tab. To the far right of your listed email account you will see a small settings cog icon, click this.

Step Five

A new window will open up and you will see a few new tabs across the top, select the Signature tab. Select your email account, then click the + icon to enter a name for your signature.

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Step Six

Click inside the blank text box below and press Cmd + V to paste your copied email signature. Click Save.

Congratulations! Your email signature is now installed and ready to use!

Troubleshooting: FAQ

If you have tried our Written Instructions for installing your signature into Airmail and you run into any issues, please read through this troubleshooting guide before contacting Support for further help.

My email signature doesn't look right when I paste it or send an email

More than likely, you have used your mouse to highlight the html email signature file in the browser. Don't use your mouse, only use the Cmd + A hotkey to select all of your email signature. If you use your mouse, you may miss out on some of the vital code needed to make your signature work correctly.

Another cause to this could be that you've used Safari to copy your email signature from and not Google Chrome or Mozilla Firefox. Using Safari will cause formatting issues. To resolve this, install Google Chrome or Mozilla Firefox from our Before You Start screen and copy your signature from one of these browsers instead.

I am composing an email and I can't click on any links or social media icons

In compose mode, most email programs won't allow you to use the links in your email signature. Check to see if your email signature has been installed correctly by sending a test email to yourself instead. The links and social media icons should work when you receive the email.

Best Mail App For Mac

Need more help?

Please contact our Member Support Team through your Email Signature Rescue account using the red help button for direct assistance.

Troubleshooting: Where do I find my email signature HTML file

Finding your email signature HTML file

  • If you are an Email Signature Rescue member and are logged into your account, you can download your HTML file directly from your Dashboard, by clicking on the Download button.
  • If you have been emailed your HTML file, go to the email and open the file in Google Chrome or Mozilla Firefox.
  • If you have your HTML file saved on your hard drive, navigate to where you have saved the HTML file and open with Google Chrome or Mozilla Firefox.

Mail App Mac How To Change Signature Settings

Troubleshooting: I don't have an email signature HTML file

Mail App Mac How To Change Signature Email

If you don't have an email signature HTML file, consider joining Email Signature Rescue now and get creating! We offer over 20 professionally designed and tested email signature templates, tools and features to create and manage your email signatures online and a whole lot more.