© Jaap Arriens/NurPhoto/Getty Images You can change your signature in Outlook to tailor it to different email recipients. Jaap Arriens/NurPhoto/Getty Images
  • You can easily change your signature in Outlook permanently by editing it in the Signatures and Stationary dialog box.
  • Alternatively, you can also change a default signature for a specific email message by selecting a different one from the Signature drop-down menu in the ribbon bar.
  • Outlook lets you maintain different signatures that you can use for each email account or for different kinds of correspondence.
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If you're using the signature feature in Outlook to add a standardized block of text to the end of each of your messages, you might sometimes want to customize that text.

Or perhaps you want to edit an existing signature more permanently. Either way, it's easy to do.

Here's how to change signatures in Outlook.

Add a signature automatically to all messages On the Outlook menu, select Preferences. Under E-mail, select Signatures. Under Choose default signature, select the account for which you'll set a default signature. If you have multiple. If you want to add a signature to all new messages, set the New. See screenshot: (1) Select the specified email account you will set the default signature for from the E-mail account drop down list; (2) Select the default signature for all new emails from the New Messages drop down list; (3) Select the default signature for all replying/forwarding emails from the. Next, click on the hyperlink icon and type the link or paste it. As simple as that! Add a Hyperlink to an Image on Signature. Unfortunately, the Outlook Web App doesn't support other formatting. Outlook Web App Once you’re logged in, click on the Settings (gear) icon Options button. Head into the Mail Layout menu Email signature. Add any relevant info you’d like to include in your signature (usually your name, an email address, a phone number,. You’ll see that you have a few. Learn how to set up your email signature in Outlook 2011 for Mac. Once you are ready to set up your email signature, open Outlook. On the Outlook menu, click Preferences. Step 2: Under the Email section, click Signatures. Step 3: Click the + icon in the lower left corner of the screen to add a signature.

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How to change your signature in Outlook

If you want to make a permanent change to a signature you insert in Outlook messages all the time, you can do that easily using the Signatures and Stationary dialog box.

1. Open Outlook and then click 'New Email' in the ribbon bar to create a blank email message.

2. In the untitled email message, go to the ribbon bar. Click 'Signature' and then 'Signatures….'

© Dave Johnson/Business Insider Open the Signatures and Stationary dialog box by choosing Signatures… from the ribbon bar. Dave Johnson/Business Insider

3. In the 'Select signatures to edit' window at the top left, select the signature you want to change.

4. In the 'edit signature' window below, make any desired changes to the signature. You can edit the text itself, as well as change the formatting or add elements like images.

© Dave Johnson/Business Insider You can edit your signature in the box as you wish. Dave Johnson/Business Insider

5. When you're done, click 'OK.' Your edits will be saved to the signature for all new email messages.

How To Set Signature In Outlook Web App Mac Download

How to swap one signature for another in an Outlook message

If you want to customize the signature that appears automatically in a new email message, you have two simple options:

  • In the new untitled email, go to the ribbon bar and click 'Signature.' Then choose a different signature from the drop-down list. The signature will automatically change to the signature you want to use.
  • You can edit the signature directly in the email message. Just change the signature text or delete it entirely.
© Dave Johnson/Business Insider You also have the option to change your signature for a specific email. Dave Johnson/Business Insider

When you choose a signature from the drop-down menu, it replaces whatever signature is already in the email message.

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Want to add a nice looking signature line to your emails sent from Outlook 2016 for Mac? Read the step by step below and you will be done in a jiffy.

How To Set Signature In Outlook Web App Mac

Before you start, it’s important to understand that the elements (graphics) on your signature line should not be part of your email body (like an attachment). We strongly suggest for these elements to be stored in a content management or delivery service. A common example would be a location within your public web-site. This will keep your email file size as small as possible, since it will not send the signature elements as email attachments.

Here’s how you do it:

  1. Open the HTML file in Google Chrome or Firefox. Do not use Safari as it may cause formatting issues.
  2. When the Email Signature is open in the web browser, click anywhere within the page.
  3. Press Command + A to highlight the entire signature.
    • Do not use your mouse to select the area, only use Command + A
  4. Press Command + C to copy the signature.
  5. Open Outlook for Mac and from the top menu, click on:
    • Outlook > Preferences > Signatures
  6. Click on the + icon to add a new signature.
  7. Provide your signature with a name, on the “Signature Name” field.
  8. Right click the new signature body, select Paste and select keep source formatting.
  9. Close the window.

Your all set!